Question 1

Is the solution suitable for e-invoices with multiple attachments?

Accepted Answer

Yes. The solution supports e-invoices and invoices with attachments. Once placed in the input folder, they are automatically included in the approval workflow.

Question 2

Is the invoice processing solution compatible with our ERP system?

Accepted Answer

Yes. The solution is designed to integrate with most ERP systems (e.g., SAP, Microsoft Dynamics (NAV, BC), GoInfo, etc.) via API interfaces.

Question 3

How does integration with the ERP system work?

Accepted Answer

Integration is established through the ERP system's API. Upon invoice approval, InDoc EDGE automatically triggers the API and transfers the invoice metadata (e.g., invoice number, amount, cost center, etc.) to the ERP system for posting.

Question 4

What happens if an invoice is incorrect or contains incomplete data?

Accepted Answer

If an error is detected, approvers can reject the invoice or return it for correction. A rejection notice is automatically generated based on predefined metadata.

Question 5

Can we set up more than three approval levels?

Accepted Answer

Yes, the number of approval levels is fully configurable and can be tailored to your internal business rules (e.g., based on invoice amount or cost center).

Question 6

How are paper invoices processed?

Accepted Answer

Paper invoices are labeled with a barcode and scanned using dedicated equipment. Alternatively, Mikrocop can handle the entire scanning and data capture process on your behalf.

Question 7

Is the solution suitable for high volumes of invoices?

Accepted Answer

Yes. For larger volumes, automated data capture can be implemented or outsourced to Mikrocop's service center.

Question 8

Can the solution be extended with additional functionalities later?

Accepted Answer

Absolutely. The solution is modular and can be expanded with additional workflows such as purchase order approval, contract management, or electronic signing.

Digital invoice processing

How digital invoice processing works

Key capabilities

Complete control and traceability

Multi-level approval

Automated data capture

ERP integration

Alerts and reminders

Secure e-archiving

Benefits of use

Frequently Asked Questions