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InDoc EDGE is designed with a strong emphasis on information security and compliance. The platform operates in alignment with the ISO/IEC 27001:2013 information security management system, ensuring the highest standards of information protection. Security measures are regularly evaluated through independent audits and assessments. Additionally, our commitment to quality is reinforced by the ISO 9001:2015 quality management system, emphasizing a consistent and high-quality approach to document management.
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InDoc EDGE is certified by the Archives of the Republic of Slovenia, ensuring that it meets stringent archival standards. It inherently supports GDPR compliance for personal data processing. Electronic signing in InDoc EDGE is performed in accordance with eIDAS, offering different signature types and methods. All documents are timestamped and encrypted, ensuring their authenticity and security. Furthermore, all files and data are stored exclusively within the EU, adhering to data protection standards and ensuring data residency compliance.
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InDoc EDGE is designed to support different work environments seamlessly. Users can log in using various methods, including Microsoft Entra ID, Active Directory, or traditional username and password credentials. Comprehensive user roles and permissions can be established, granting granular control over document access and management. The platform also offers multiple document confidentiality levels and allows for customized permissions and time-limited access to shared documents and tasks. An integrated audit trail further ensures accountability by tracking all interactions with documents. Together, these features ensure a balance of flexibility, security, and user accountability.
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InDoc EDGE employs advanced version control to track document changes, creating new versions with each modification while preserving originals. Users can therefore easily revert to previous versions if needed, providing a safety net against unintentional changes or errors. To ensure authenticity, the platform uses timestamping, verifying when a document was last altered and ensuring that users can identify the most recent version. An extensive audit trail accompanies each document and task, logging all interactions, modifications, and access attempts. This comprehensive record not only ensures transparency but also acts as a deterrent against tampering, as any unauthorized changes can be quickly detected and traced back to the source. These combined measures guarantee that InDoc EDGE upholds document integrity and authenticity, providing users with confidence in the accuracy and reliability of their stored information.
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InDoc EDGE offers a comprehensive set of security features. All new content is subjected to security scanning. A centralized audit trail maintains a record of document changes and task activities, promoting transparency. For deeper analysis, the platform can be integrated with SIEM and DLP tools. Identity and role management can be customized using administration modules and optional external systems. Password policies that align with organizational standards can be implemented, and access can be limited based on IP addresses. Additionally, configurable reports allow admins to closely monitor document interactions and user activities.
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At its core, InDoc EDGE utilizes AES 256-byte encryption to protect document content from potential breaches and unauthorized access, ensuring the confidentiality and integrity of stored information. Beyond storage, when data is in transit—be it during uploading, downloading, or even simple document access—InDoc EDGE employs HTTPS encryption. This protocol guarantees that data packets moving between the user's device and the platform are encrypted, preventing potential eavesdropping or data tampering. Together, these encryption strategies offer a multi-layered security framework, ensuring documents are secure both when stored and when being transmitted.
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A Document Management System (DMS) plays a crucial role in disaster recovery and risk management. By storing multiple copies of documents across varied servers or locations, a DMS ensures data redundancy and accessibility even if one server fails. Regular automated backups guarantee that the latest versions of documents are always safeguarded, ready for restoration in case of data loss. Granular access controls in a DMS ensure only authorized personnel access sensitive documents, minimizing data breach risks. Detailed audit trails provide transparency by logging all document interactions, helping track any unauthorized or suspicious activities. Furthermore, in the face of a disaster, a DMS facilitates swift data restoration, ensuring business continuity. Notably, InDoc EDGE effectively supports these disaster recovery and risk management efforts.
